Evertime Integration

How to set up Evertime integration

Evertime provides a full online contractor submission of timesheets, expenses and receipts, with approval by client managers from secure email link.

You can enable a CSV export to be sent to Evertime when a contract placement, extension or termination is submitted on Firefish.

If you have an Evertime account, get in touch with your Firefish Success Champion or Support and we can arrange this for you.

How it works

Our Integration with Evertime allows you to send contract job information at the point of placement through to Evertime, where you can then manage the post-placement workflow of timesheets, holidays, and expenses.

Information sent from FF to Evertime Includes:

• Job Information including start and end dates

• Contractor details such as personal and payment information

• Pay and charge information based on the billing information in Firefish

The transfer of data takes place when a user confirms a placement, extension or termination in Firefish, meaning the information passed between the two systems is always the most up to date.

Below you will find a table to fields that are passed over from Firefish to Evertime. You will see both the field name from Firefish and the name that is attributed in Evertime.

Mandatory fields will be denoted by an asterisk*. These fields must have values or the Evertime export may fail.

Evertime Field Name	Firefish Source	Comments (If applicable)
P	"P" for the column header and first data row (Placement) "R" for subsequent rows (additional Rates)
Assign_ID*	Placement ID	Automatically generated by Firefish
Job_Title	Job Title
PO_Num	CustomTextField2 - Properties>Contract Workflow	Use this custom field for PO number if required
Creation_Date*	Placement Creation Date	Automatically generated by Firefish
Filled_Date	Placement Filled Date	Automatically generated by Firefish
Timesheet_Method*	-	This is set to "Online" by Evertime.
Timesheet_Frequency	-	This is set to "Weekly" by Evertime
Work_History_From*	Placement Start Date	Automatically generated by Firefish
Work_History_To	Placement End Date	Automatically generated by Firefish
1WH_Consultant*	Placement Owner ID	Placement Recruiter/User ID
1Cons_First_name*	Placement Owner First Name	Placement Recruiter/User First Name
1Cons_Last_name*	Placement Owner Surname	Placement Recruiter/User Last Name
1ConsEmail	Placement Owner Email	Placement Recruiter/User Email
1Perc_Split*	Placement Owner Split Percentage	If no consultants splits are entered this will default to 100% automatically
2WH_Consultant	Recruiter ID	If there are no splits on the placement, then the 2nd/3rd Consultant fields will be blank.
2Cons_First_name	Recruiter First Name	(Split Only) 2nd Recruiter First Name
2Cons_Last_name	Recruiter Owner Surname	(Split Only) 2nd Recruiter Last Name
2ConsEmail	Recruiter Email	(Split Only) 2nd Recruiter Email
2Perc_Split	Recruiter Split Percentage	(Split Only) 2nd Recruiter Split Percentage
3WH_Consultant	Recruiter ID	If there are no splits on the placement, then the 2nd/3rd Consultant fields will be blank.
3Cons_First_name	Recruiter First Name	(Split Only) 3rd Recruiter First Name
3Cons_Last_name	Recruiter Owner Surname	(Split Only) 3rd Recruiter Last Name
3ConsEmail	Recruiter Email	(Split Only) 3rd Recruiter Email
3Perc_Split	Recruiter Split Percentage	(Split Only) 3rd Recruiter Split Percentage
CandRef*	CandidateID	Automatically generated by Firefish
CandFirstName*	Candidate First Name	Candidate First Name - Candidate Profile Tab
CandLastName*	Candidate Surname	Candidate Last Name - Candidate Profile Tab
CandEmail	Candidate Email	Candidate Email - Candidate Profile Tab
CandTelM	Candidate Mobile	Candidate Mobile Number - Candidate Profile Tab
CandTelH	Candidate Home Phone	Candidate Home Number - Candidate Profile Tab
CandAdd1*	Candidate Address 1	Candidate Address Line 1 - Candidate Profile Tab
CandAdd2*	Candidate Address 2	Candidate Address Line 2 - Candidate Profile Tab
CandAdd3	Candidate Address 3	Candidate Address Line 3 - Candidate Profile Tab
CandAdd4	Candidate Town/City	Candidate Town - Candidate Profile Tab
CandAdd5	Candidate County	Candidate County - Candidate Profile Tab
CandAddP*	Candidate Postcode	Candidate Postcode - Candidate Profile Tab
Worker_type*	Placement Type	e.g. PAYE or Ltd
LtdCo_Name*	Candidate Ltd Company Name	LTD Name - Candidate Pay Tab
Ltd_Street_1*	Candidate Ltd Company Address 1	LTD Address Line 1 - Candidate Pay Tab
Ltd_Street_2*	Candidate Ltd Company Address 2	LTD Address Line 2 - Candidate Pay Tab
Ltd_Locality	Candidate Ltd Company Address 3
Ltd_Town	Candidate Ltd Company Town	LTD Town - Candidate Pay Tab
Ltd_County	Candidate Ltd Company County	LTD County - Candidate Pay Tab
Ltd_post_code*	Candidate Ltd Company Postcode	LTD Address Postcode - Candidate Pay Tab
Ltd_Reg*	Candidate Ltd Number	LTD Number - Candidate Pay Tab
Ltd_VAT	Candidate VAT Number	VAT Number - Candidate Pay Tab
Ltd_Email	Candidate Ltd Company Email	LTD Number - Candidate Pay Tab
BankName	Candidate Bank Name	Bank Name - Candidate Pay Tab
AccName*	Candidate Bank Account Name	Account Name - Candidate Pay Tab
AccNumber*	Candidate Bank Account Number	Account Number - Candidate Pay Tab Format must be 99999999 (where 9 is a digit). Length should equal 8 characters.
SortCode*	Candidate Sort Code	Sort Code - Candidate Pay Tab
NI_Number*	Candidate NI Number	NI Number - Candidate Pay Tab NI Number must be in format 'AA999999A' (where A is a letter and 9 is a digit)
Date_of_birth*	Candidate DOB	Date of Birth - Candidate Profile Tab
Gender*	Candidate Gender	Gender - Candidate Profile Tab
Cand_HolidayPayRate	Working Time Directive %	Working Time Directive - Placement Pay Details
Cand_DeclarationType	CustomDropDown4 - Properties>Contract Workflow	Use this field for AWR Candidate Declaration Type (A,B or C) if required
1ContID*	Contact ID	Contact assigned to the job/placement - Generated automatically by Firefish
1Cont_FirstName*	Contact First Name	Contact First Name - Contact Profile Tab
1Cont_LastName*	Contact Surname	Contact Last Name - Contact Profile Tab
1Cont_Email	Contact Email	Contact Email - Contact Profile Tab
1Cont_telM	Contact Mobile	Contact Mobile Number - Contact Profile Tab
1Cont_TelD	Contact Direct Dial	Contact Direct Dial - Contact Profile Tab
1ClientName	Company Name	Company Name - Company Summary Tab
1ClientAdd1*	Company Address 1	Address Line 1 - Company Summary Tab
1ClientAdd2*	Company Address 2	Address Line 2 - Company Summary Tab
1ClientAdd3	Company Address 3	Address Line 3 - Company Summary Tab
1ClientAdd4	Company Town	Town - Company Summary Tab
1ClientAdd5*	Company Postcode	Postcode - Company Summary Tab
1Client_telD	Company Phone	Phone Number - Company Summary Tab
2ContID	2nd Contact ID	If there is no 2nd Timesheet Approver on the placement, then the 2nd Contact fields will be blank
2Cont_FirstName	2nd Contact First Name	(2nd Timesheet Approver) - Contact First Name
2Cont_LastName	2nd Contact Surname	(2nd Timesheet Approver) - Contact last Name
2Cont_Email	2nd Contact Email	(2nd Timesheet Approver) - Contact Email
2Cont_telM	2nd Contact Mobile	(2nd Timesheet Approver) - Contact Mobile Number
2Cont_telD	2nd Contact Direct Dial	(2nd Timesheet Approver) - Contact Direct Dial
2ClientAdd1	Company Address 1	(2nd Timesheet Approver) - Contacts Company Address Line 1
2ClientAdd2	Company Address 2	(2nd Timesheet Approver) - Contacts Company Address Line 2
2ClientAdd3	Company Address 3	(2nd Timesheet Approver) - Contacts Company Address Line 3
2ClientAdd4	Company Town	(2nd Timesheet Approver) - Contacts Company Town
2ClientAdd5	Company Postcode	(2nd Timesheet Approver) - Contacts Company Postcode
Client*	Company Name	Company assigned to the job/placement
ClientID*	Company ID	Automatically generated by Firefish
Invoice_Point_ID*	Accounts Contact ID	If there's no Accounts Contact on the placement, this will default to Job Contact ID - Automatically generated by Firefish
Location_ID*	Company ID	Automatically generated by Firefish
T1*	-	This is set to 'T1' by Evertime.
Invoice_First*	Accounts Contact First Name	If there's no Accounts Contact on the placement, this will populate with details of the job contact.
Invoice_last*	Accounts Contact Surname	Accounts Contact Last Name
Invoice_add1*	Accounts Company Address 1	Address Line 1 - Company Summary Tab
Invoice_add2	Accounts Company Address 2	Address Line 2 - Company Summary Tab
Invoice_add3	Accounts Company Address 3	Address Line 3 - Company Summary Tab
Invoice_add4	Accounts Company Town	Town - Company Summary Tab
Invoice_add5	Accounts Company County	Postcode - Company Summary Tab
Invoice_addPC*	Accounts Company Postcode	Postcode - Company Summary Tab
Inv_Email	Accounts Company Email	Email - Company Summary Tab
PayPeriod*	Placement Rate Type	e.g. OVRD (Overtime)
Pay_rate*	Placement Pay Rate
Charge Rate*	Placement Charge Rate
Rate_Type*	Placement Rate Name	The Pay Rate Type (Pay, WKD, OVRD)
Currency*	ISO Current Symbol	in System Settings e.g. GBP - Automatically generated by Firefish
Rate_Type_ID	Job Rate Type	Hours or Days
Accures_Hol_Pay	-	This is set as 'True' by Evertime.
Engagement_type	Contractor Engagement Type	If Candidate "Payment Type" dropdown in Candidate > "Pay" tab is "Self Employed" then displays the type without the lettering ("Sole Trader", "Umbrella")