How to Get the Most out of Your System

Whether you’re a new user or looking to optimise your day-to-day workflows, this guide gives you a fast route into the most impactful Firefish features across core areas of the system.

We’ve handpicked three standout articles for each module to help you work smarter, improve process flow, and better understand your recruitment data. 

• Candidates

• Contacts

• Jobs

• Advertising

• Business Development

• Analytics

Candidates

Firefish offers powerful ways to manage, match, and nurture candidates throughout your workflow.

• The Candidate Matches Tab
  Use this tab to quickly see which  potential contacts the system is recommending for your candidates. It’s central to getting your candidates CV out there quickly.

• Talent Pools
  Segment your database for proactive talent engagement. Talent Pools let you build pre-qualified lists for future jobs and marketing outreach.

• Creating a Formatted CV
  Learn how to use Firefish’s tools to automate high-quality formatted CVs and stand out to clients with branded, consistent candidate profiles.

Contacts

Your CRM is only as good as your contact data. These articles show you how to keep it clean, searchable, and actionable.

• Effective Contact Record Coding
  Strategic coding gives you better search and reporting capability, and lets you personalise outreach more effectively.

• Send CVs on Spec
  Use spec CVs to proactively market your top candidates – a critical business development workflow that keeps clients engaged.

• Contact Searches
  Master the search filters to find contacts by job title, location, industry and more. This underpins both recruitment and business development success.

Jobs

Firefish helps you manage the full job lifecycle, from projected sales to placements.

• AI Candidate Matches
  Learn how Firefish uses AI & Automation to show you the top candidates in your live database for your jobs. 

• Adding Projected Sales for Permanent Jobs
  Tracking projected revenue gives you clearer insight into pipeline health and future billing.

• Contracts Out
  Understand how to manage and retain contractors directly from Firefish.

Advertising

Maximise your advert reach and effectiveness by making the most of built-in tools.

• How to Share and Promote Your Advert
  Ensure your adverts reach the right candidates across your live database, job boards, social media, and your website.

• How to Get the Best out of AI-Powered Adverts (Advert GPT)
  Use Firefish AI to write, optimise, and improve your adverts so they perform better and save time.

Business Development

Firefish isn’t just for recruiters – it includes built-in sales tools to support your growth goals.

• Using Firefish for Business Development
  This best practice guide gives a full overview of how to manage and convert leads inside Firefish.

• Business Development Leads
  Set up and manage lead pipelines to track new client opportunities, assign activities, and monitor success.

Analytics

Turn your activity into insights and stay on track with team and business goals.

• Report Library
   Instantly add pre-built Dashboards and Report Cards to your workspace. This helps you get up and running quickly with reports tailored to key areas of your recruitment business.
  

• Creating, Editing and Cloning Report Cards
  Build your own dashboards and keep performance visible with report cards tailored to your KPIs.