Manage Offers, Placements and Post-Placement
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      1. Firefish Software Help Centre
      2. Recruitment
      3. Manage Offers, Placements and Post-Placement

      Making Permanent Placements

      How to record and manage permanent placements in Firefish

      When a candidate accepts a permanent job offer, you can create a permanent placement to complete the recruitment journey. This article explains how to create the placement, complete compliance steps, record fee splits and make changes once the placement is confirmed.

      In this article

      Create a Permanent Placement

      To record a permanent hire:

      1. Go to the Job record.

      2. Select the Applicants tab.

      3. Choose the successful candidate.

      4. Click Place to begin the permanent placement workflow.

      You will now be taken through the placement details such as salary information, start date and any additional fields required by your business.

      Complete Compliance Information

      If your compliance settings require specific checks for permanent roles, you will be prompted to complete them before confirming the placement.

      1. Review each compliance item shown on screen.

      2. Complete any missing information or upload the relevant documents.

      3. Once everything is complete, click Confirm Placement.

      placement_perm2

      When confirmed, Firefish will:

      • Remove the candidate’s Hot Candidate status (if applied)

      • Unsubscribe the candidate from marketing (based on your compliance settings)

      • Generate any documents or triggers configured in your workflow

      Record Fee Splits

      If more than one consultant contributed to the placement, you can record fee splits:

      1. In the placement window, open the Fee Splits section.

      2. Add each consultant and enter their percentage share.

      3. Ensure the total allocation equals 100%.

      4. Save your changes.

      These splits will feed into your performance and sales reporting.

      Editing a Permanent Placement

      You can update the details of a permanent placement after it has been created. To edit:

      1. Open the placement from the candidate record or the job record.

      2. Select Edit Placement.

      3. Update fields such as employment details, fee information or start dates as permitted.

      4. Save your changes.

      Note: Editing a placement may affect sales performance figures. Only users with the correct permissions will be able to make changes.

      Frequently Asked Questions

      Can I edit compliance documents after confirming a placement?
      Yes. You can upload or replace documents from the candidate’s compliance tab.

      Does confirming a placement unsubscribe the candidate from all communication?
      No. Only marketing communications are affected. Job alerts and transactional messages continue as normal.

      Why can’t I edit certain placement fields?
      Your user permissions or system settings may restrict editing after confirmation.

      Can I reopen a placement if the start date changes?
      You can edit the start date, but you cannot reopen a placement once confirmed.