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Adding Candidates to Firefish

This article explains five methods to add candidates into the Firefish system: manual registration, email add‑in, sourcing extension, website registration, and advert application. It provides step‑by‑step workflows and links for external tools.

Manual Registration

You can manually add a candidate directly within Firefish using the New Person workflow.

  1. Select the +Add Person button in the top right

    Screenshot: Add Person

  2. Select Candidate from the person type options.

  3. Complete the mandatory fields: First Name, Last Name, Email Address.

  4. Fill out any additional information as needed.

  5. Click Create to add the candidate to your database.

Screenshot: Manual registration form showing mandatory fields

If a duplicate candidate already exists, Firefish will notify you before the record is created.

Super Users can customise this form by choosing 'Edit this Form' at the top of the side panel.

Email Add-in

Use the Firefish Email Add-in to add candidates directly from your inbox (Outlook or Gmail).

  1. Open an email from the person you want to add.

  2. Launch the Firefish Email Add-in.

  3. Click Add to Firefish.

  4. Select Candidate as the person type.

  5. The system will auto-fill details from the email. Edit if required.

  6. Click Create to save the candidate to your database.

Email Add-in for Outlook

Email Add-in for Gmail

Chrome Sourcing Extension

Add candidates directly from your browser using the Firefish Chrome Sourcing Extension.

  1. Highlight the Candidate Name or email address

  2. Right click and select Search Firefish: 

  3. Select Candidate on the extension panel

  4. Review and edit details if necessary.

  5. Click Save to add the candidate to Firefish.

Installing the Firefish Sourcing Extension

Website Registration

Candidates can register via your Firefish hosted website using a dedicated registration form.

  1. Navigate to your Firefish website.

  2. Click Register 

  3. Complete the registration form, including personal details and CV upload.

  4. Hit Continue.

  5. The candidate will be added to your Firefish database.

View how to customise your Candidate Registration Form

Ensure your registration form is active and has the correct settings under Website > Registration Forms 

Advert Registration

Candidates can also be added to Firefish by applying for jobs posted on your website.

  1. Candidates browse jobs on your Firefish hosted job board.

  2. They click Apply on a vacancy.

  3. They fill out the application form and upload their CV.

  4. Upon submission, their details are added as a candidate in your database.

Screenshot: Advert Apply

View how to customise your Candidate Registration Form

Firefish automatically links applications to relevant vacancies and flags duplicates where applicable.

Troubleshooting Tips

  • Duplicate Warnings: If a candidate already exists, Firefish will prompt you before creating a duplicate.

  • Missing Fields in Add-ins: Ensure you have the correct permissions and that the plugin/extension is up to date.

  • Website Registration Not Working: Check web settings for active forms and ensure form visibility.