How to Set up and Use the Stepstone Job Boards Integration

Set up and post to Career Structure, Caterer, City Jobs, CW Jobs, EMed Careers, Jobsite, Retail Choice and Total Jobs (formerly Total Jobs Group):

• Adding a Stepstone job board

• Posting an advert

• Remote working

• Direct Apply

Add a Stepstone job board to your job board multi-posting

To add one or more of these job boards to your job board multi-posting, Super Users can go to Settings > Integrations > Job Boards then click Add.

To do so, you’ll need your Username and Password, your account manager at each job board should be able to provide these if you don’t know them.

Tabs that have required or mandatory fields will be indicated with a red status symbol displaying the number of mandatory fields for that tab.

Credentials

Select the Stepstone Job Board from the options provided in the Job Board drop down:

If you are planning in using the Direct Apply functionality, you'll also need to ask your Stepstone Job Board Account Manager to ensure ATSI Direct Apply is enabled on their end.

Your username will usually be in the following format: '3rdFeed' then your company name e.g. 3rdFeedFirefishSoftware

Firefish Profile Name

Give your job board settings a name - this will help identify different integrations with the same job board.

Take Contact Info from

You can choose whether the contact info, added to each advert post, uses your company details or individual recruiter details:

Company: This uses the information in your System Settings page.

Recruiter: This is dependent on the user listed on the advert. Contact information will be taken from their contact record.

Default Fields

Discipline

Choose whether to default all job posts to a selected discipline from the dropdown or leave defaulted to 'Please Select'.

Live Days

Choose the default number of days an advert should be posted to the job board for.

Hide Postcode

Choose whether part of the Postcode is hidden by default on adverts posted to the job board - this can be changed at the time of posting each advert.

Credits

In this tab you will be able to set up a limit of the number of credits being used per user or have unlimited postings to the job board:

Status

This column will display a date, which shows you the last time the allowance period began, or the last time the total credits were reset.

Total Credits

Is set to unlimited by default and if you want to add the number of available credits from the job board or set your own limit you can.

Allowance Period

The allowance period can be set to Monthly or Weekly. When set to Monthly the credits will reset the allowance at the beginning of a new month. When set to Weekly the credits will reset on the same day as the start of the business week.

Usage

When a advert is posted to a job board this will register in the usage to show how many adverts have been posted against the total amount of credits.

Users

In this column you can leave the user with the ability to post Unlimited adverts as they want to the job board or until the job board credits run out. You can also set a quota and when selected the default amount is set to 5 but can be changed to a limit you want to set. In this column you can also remove a users ability to post to this job board by toggling the user to the off position or you can toggle the switch on to allow a user to post to a job board.

Posting to Stepstone Job Boards

When you're ready to post to a job board, go to the advert you'd like to post and click on the Reach tab.

You'll see all the available job boards listed. Click the job board you want to post to.

Any fields that are mandatory will be marked with an asterisks. You can also enter and then select a location such as a city or region. Or you can enter a postcode. If you enter a postcode the town and region related to that postcode will be added automatically.

Once successfully posted, you'll get a success message to confirm.

You can also view all job board posting history, for each advert, by clicking More Actions > Action History.

Remote Working

Stepstone Job Boards do offer the option for you to highlight your posted Adverts as Remote Working.

To do this, simply specify, within the advert body text, that the location is remote using typical remote working terminology such as:

• Remote

• Working from Home

• WFH

• Virtual

• Telecommute

Direct Applications

Stepstone job boards also allow direct applications - meaning advert applications come directly back into your Firefish database; creating/updating candidate records and applying them straight to adverts - saving you precious admin time and reducing the applicant drop off rate.

To enable direct apply, simply ensure the "Use Direct Apply" box is ticked within your job board settings, then drop Support a message to request that the job board enables this feature for you:

What data will appear on the candidate's record?

When a direct job board application comes into your Firefish database, the following data will be populated in the candidates record.

Apart from the candidates CV, the fields listed will only be populated if they are empty - no data will be overwritten.

* Desired Salary/Desired Rate is populated as follows: take the mid-range value of the salary/rate range (rounded up to a whole number) e.g.