Weekly Team Meetings

Use Firefish's reporting suite to track key metrics, review performance, and optimise your recruitment strategy during weekly team meetings.

Contents

• Overview
• Reports Dashboard
• KPI Reporting
• Modules
• Standard Reports
• Report Builder

Overview

Regular team meetings help recruitment teams stay aligned, monitor progress, and plan effectively. Firefish’s reporting suite provides essential insights into performance, helping you identify trends, track KPIs, and make data-driven decisions. By leveraging these reports, you can ensure your team is meeting targets and continuously improving recruitment outcomes.

Reports Dashboard

The Firefish Reports Dashboard provides an at-a-glance view of key recruitment metrics, offering insights into candidate, contact, and job activity.

You can customise the dashboard with various visual elements, such as graphs and summary cards, to track week-on-week progress. Key metrics to monitor in your weekly meetings include:

• Candidate Meetings – Track completed registration and speculative interviews.
• Emails Logged – Ensure your team are recording candidate and contact communications.
• Tasks Completed – Monitor Hot candidates and speculative CV submissions.
• Canvass Calls – Review call activity by team members and compare trends.
• Candidate Progression – Set up job workflow stage tracking for candidate movement analysis.

KPI Reporting

Firefish includes a KPI module, enabling Recruitment Managers and Superusers to set and track KPIs for the team.

• Super Users and Recruitment Managers can define KPI targets in Settings > User Management > KPI Targets.
• Individual users can track their own KPIs via the dashboard.
• KPI reports help review team performance at the end of each week and plan for upcoming weeks.

Modules

Firefish's reporting suite spans multiple modules, covering various aspects of recruitment. The most useful modules for weekly meetings include:

Candidate Module

• New Registration Summary – Track the number of new candidates registered and ensure their details are complete.
• User Action Count/Summary – Monitor user activity and candidate interactions beyond KPIs.

Jobs Module

• Live Jobs Progress – Review job statuses, stages, and duration.
• Candidates in Pipeline – Analyse active candidates for live jobs.
• Sales Figures – Track weekly sales and financial targets.

Adverts Module

• Advert Performance – Assess the effectiveness of job adverts, mailshots, and job alerts.

Standard Reports

Firefish’s Standard Reports provide ready-to-use insights, helping recruitment teams monitor trends efficiently.

Key reports for weekly meetings include:

• Candidate Registrations – Review the number of new candidates and their registration completion status.
• User Actions – Analyse recruiter engagement and productivity.
• Live Job Activity – Track job status and candidate progress.
• Sales & Placements – Measure financial success and hiring outcomes.
• Advert Response Data – Evaluate the effectiveness of job postings.

Report Builder

The Report Builder allows for custom reports tailored to your team's specific needs. However, Firefish are phasing this feature out and it may not be available to all clients.

Custom reports that can support weekly meetings include:

• New Candidates Created – Ensure new records have accurate details and marketing preferences set.
• Contacts Last Action Date – Track recruiter engagement with key contacts.
• Placement & Termination Reports – Review recent hiring activity and contract changes.
• Advert Response Details – Analyse applications and outcomes over the past week.

By incorporating these reports into your weekly team meetings, you can ensure data-driven decision-making and keep your recruitment processes on track.